Administration Assistant

Administration Assistant Glasgow City Centre | £26,000 - £28,000 | Monday-Friday, 9am-5pm

Are you an experienced administrator looking for a fresh challenge in a professional environment where your attention to detail really matters?

This is an excellent opportunity to move into a specialist, business critical admin role supporting professional property teams. If you enjoy structured work, producing polished documents, and being the reliable "go-to" behind the scenes, this could be a strong next step in your career. What's in It for You

Salary: £26,000 - £28,000 depending on experience

Location: Glasgow City Centre

Working hours: Monday to Friday, 9:00am - 5:00pm

30 days annual leave

Private healthcare

Cash plan covering dental and optical costs

Enhanced maternity & paternity leave

Pension scheme

The Role As a Team Administrator / Property Administrator, you'll play a key role in supporting surveyors and consultants by ensuring reports, data and client records are produced accurately, professionally and on time.

This role is ideal for someone who enjoys

Working with documents, templates and systems

Producing high-quality, well-formatted reports

Having ownership of their work and being trusted with detail

A role that's varied but structured - busy, not chaotic

You won't be expected to write technical content - your expertise will be in presentation, structure, compliance and accuracy. Key ResponsibilitiesReport & Document Production

Producing professional reports using templates and dictation (digital and handwritten)

Formatting documents to a consistently high standard (layout, headings, tables, appendices)

Working with Excel-based report templates where technical content is pre-populated

Managing large volumes of images

Resizing and compressing photos

Inserting images into reports with correct layout and headings using Adobe

Quality-checking valuation and consultancy reports for structure, summaries and formatting

Excel & Systems Support

Using Excel regularly for reports containing text, tables and calculations

Formatting cells and making basic formula edits (totals, checks, simple adjustments)

Working confidently within established templates rather than building spreadsheets from scratch

Client Setup & Compliance

Setting up new clients and instructions on internal systems

Completing anti-money laundering and conflict-of-interest checks

Carrying out due diligence using Companies House and credit-checking tools

Supporting fee notes, credit notes and invoicing processes

Maintaining accurate client and job data across CRM and finance systems (training provided)

Office & General Admin Support

Diary coordination, including booking travel and accommodation

Preparing documents (binding, copying, formatting)

Keeping client files organised, compliant and audit-ready

Supporting meeting room bookings within a busy office environment

Systems You'll Use

Microsoft Word & Excel (used daily)

Google Workspace (Docs, Gmail)

Adobe for document and image handling

CRM and accounting systems (Sage experience helpful, but not essential - training provided)

About You This role would suit someone who:

Has experience in an administrative, team support or PA-style role

Enjoys detailed, accurate work and takes pride in presentation

Is confident with Word formatting and Excel beyond basic data entry

Is organised, dependable and comfortable managing multiple tasks

Enjoys being part of a professional team and contributing behind the scenes

Is looking for a role that's varied, stable and genuinely rewarding, with room to develop

The Team You'll be part of a friendly, collaborative team of around 25 people, supporting client work during a busy and exciting period for the business. The environment is professional but approachable, with clear processes and strong support.

If you're an experienced administrator ready for a new challenge where your skills are recognised and your work truly makes a difference, we'd love to hear from you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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